AdresFunctional Responsibilities
Administration and implementation of operational and financial management strategies
Administration of budgets and effective cost recovery
Accounting and administrative support
Office cash management
Team Management
Facilitation of knowledge building and knowledge sharing
Administration and implementation of operational and financial management strategies
Ensures administration and implementation of operational strategies, adapts processes and procedures focusing on achievement of the following results:
Full compliance with UN/UNOPS rules, regulations, and policies of financial activities, financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system.
Implementation of cost sharing and trust fund agreements, elaboration of conditions of contributions within the office resource mobilization efforts.
Implementation of cost saving and reduction strategies in consultations with office management.
Ensures administration of budgets and functioning of the optimal cost-recovery system focusing on achievement of the following results:
Preparation and modifications of budgets for UNOPS projects, follow up with HQs on authorized spending limits) for projects.
Establishment of criteria for pro-ration of Agencies contributions to the common services account, preparation and modifications of the common services budget and follow up on timely recovery of payments.
Implementation of the control mechanism for d projects through monitoring budgets preparation and modifications, budgetary status, maintenance of the General Ledger.
Presentation of thoroughly researched information for planning of financial resources of the office, reports containing analysis of the financial situation.
Timely preparation of cost-recovery bills in Enterprise System for the services provided by elaboration and implementation of the income tracking system and follow up on cost recovery.
Provides accounting and administrative support to the Finance Unit focusing on achievement of the following results:
Proper control of the supporting documents for payments, review of financial reports for projects.
Approval of vendors in Enterprise System (as a senior member of the Finance team).
- Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Enterprise System; payrolls are duly prepared; travel claims, MPOs and other entitlements are duly processed.
- Coordination and review of accounts closure
- Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues.
- Maintenance of the Accounts Receivables for UNOPS projects and follow up with partners on contributions.
- Timely VAT reimbursements, payment of GLOC by the Government.
- Proper receipting of goods and services and establishment of accruals.
4. Office cash management
Ensures proper cash management functioning focusing on achievement of the following results:
Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.
Daily review of zero-balance account bank statements in Enterprise System to monitor imprest level; identification and recording of contributions.
Alternate to Finance Analyst (or Operations Manager) as primary contact with local bank management on routine operational matters including negotiation of exchange rate on replenishment. May serve as member of bank signatory panel upon decision of Head of Office.
Timely and accurate preparation of bank reconciliations.
Selecting bank transfers and deals for approval and settlements.
Performing Pay cycle manager role in Enterprise System.
Timely preparation of monthly cash flow forecast for use by Operations Manager/Finance Analyst. Liaison with UN Agencies to obtain estimate of their cash requirements.
Alternate as cashier for cash disbursements made on site.
5. Team Management
Facilitates the engagement and provision of high quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development.
Provides oversight, ensuring compliance by team members with existing policies and best practices.
6. Knowledge building and knowledge sharing
Organize, facilitate and/or deliver training and learning initiatives for personnel on financial management.
Provide sound contributions to knowledge networks and communities of practice by synthesizing of lessons learnt and dissemination of best practices in financial management.
Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively.
Education/Experience/Language requirements
Completion of secondary school is required.
CPA, first University Degree in Business Administration, Public Administration, or equivalent disciplines is desirable but not required.
Relevant certification in financial management or accounting a distinct advantage.
Experience
Minimum of 7 years of relevant working experience within the areas of finance, accounting, business administration or related field is required.
Knowledge of UNOPS financial rules and regulations; working knowledge of ERP
Experience with MS Office 2003 or newer versions, and financial management, using electronic systems, environment and are desired.
Some experience in UN system organizations is desirable.
Language requirements
Fluency in English is required.
Working knowledge of any local language is highly desirable.
Knowledge of another official UNOPS language is an asset.
