AdresBackground
Office/Unit/Project Description
Emphasis on improving public services using technology and innovations was strengthened when the Bangsamoro Autonomous Region in Muslim Mindanao (BARMM) government had to deal with the COVID-19 pandemic along with other transition related concerns. Even prior the pandemic, the Ministry of the Interior and Local Government (MILG) already recognized the challenge of improving public service delivery in BARMM and to respond to substantial gaps in public service delivery at the local level, the MILG forged a partnership with UNDP for the Localizing e-Governance for Accelerated Provision of Services (LeAPS) Program.
Known as the flagship programme of the Digital Bangladesh agenda by the Government of Bangladesh, a2i was selected given similar starting challenges in Bangladesh and BARMM of connectivity and local governance in remote, rural locations; shared social and cultural context; and a2i’s recognized status as a leading global program that has dramatically improved citizens access to services and information and expanded unprecedented opportunities for community participation at the local level.
With the overall goal of “A highly trusted governance aimed at co-creating and brining meaningful citizen-centric services towards the digital transformation for an empowered Bangsamoro”, the LeAPS Program will harness the transformative power of data, digitalization, and people-centered governance to substantially improve the delivery of local public services, develop ICT capacity in civil servants and citizens and generate awareness, ease of use and, eventually, ownership of digital tools and processes, completing a journey towards the digital transformation in BARMM.
LeAPS piloted the MILG and the two (2) pilot LGUs (Butig and Piagapo), with the additional twenty (20) LGUs and ten (10) ministries in 2023. In this regard, the UNDP Philippines requires the services of a Junior Space Fit-out and Designer Analyst, who shall provide the overall technical expertise for the standard space fit-out and design of the Digital Centers with Interactive Call Centers in the identified LGUs under the BARMM. The Junior Space Fit-out and Designer Analyst will be under the day-to-day supervision of the LeAPS Program Manager and with oversight from the Institutions and Partnerships (I&P) Programme Team.
Duties and Responsibilities
The Junior Space Fit-out and Designer Analyst shall perform the necessary tasks as covered under task A, B, C and D for the following ten (10) Digital Centers and one(1) Data Center listed below:
Digital Center with Interactive Call Center
1. Ministry of the Interior and Local Government, Cotabato City
2. Cotabato City
3. Marawi City
Maguindanao del Norte
4. Paglat
Maguindanao del Sur
5. Upi
6. South Upi
Lanao del Sur
7. Wao
Basilan Province
8. Maluso
Sulu Province
9. Omar
10. Maimbung
Data Center
11. Ministry of the Interior and Local Government, Cotabato City
Task A. Social and Environmental Screening Procedure (SESP)
- To assist the Project Engineer of LeAPS PMO with the preparation of the SESP report on the space fit-out of the Digital Center;
- To assist with the identification of potential social and environmental risks on the installation and development of digital centers;
- Determine the risk category (Low, Moderate, Substantial, High); and
- Determine the level of social and environmental assessment and management required to address potential risks and impacts.
Task B. Concept design development.
- Develop the detailed time schedule for the design phase execution. (Tasks A, B, C, and D);
- Conduct site visit to LGUs, attend meetings with LGU and MILG counterparts to discuss design parameters and other pertinent site details necessary for the design of digital centers;
- Develop the Concept design drawings and Presentation, including 3D renders of selected /principal areas, materials samples and technical specifications presentation; and placement of the generator set with electrical equipment.
- Finalize and present the Concept design after receiving comments and suggestions from the LeAPS Program Core Team - UNDP Project Management Office (PMO) and MILG Technical Working Group (TWG).
Task C. Develop of Terms of Reference (TOR) for the Contractor including Working drawings package, BOQ, Works schedule development for nine (9)LGUs and one (1) MILG.
C.1 MILG and Local Government Units Digital Center
- Develop the TOR and procurement strategy with the Working drawings package.
- Architectural and design drawings and specifications, including all necessary floor plans, sections, elevations, schemes, details.
- Mechanical, electrical, and plumbing (MEP) drawings and specifications, including low-voltage systems and load schedule.
- LAN, Data system, call center drawings and specifications. - Access control system.
- Power system drawings and specifications. - Furniture layouts and specifications.
- Design and placement of signages (at least 1km to the digital centers).
- Discuss with UNDP Procurement on the submitted TOR and procurement strategy.
- Bill of quantities (BOQ) for renovation works with price estimate/costing;
- BOQ for materials supply and installation with price estimate;
- Revise the design documentation and BOQ as needed until the price estimates fit in UN construction budget expectation;
- Assist in development of the work execution time schedule;
- Follow the standardized look and feel of all digital centers, considering the provision of a green and sustainable design.
- Provide punch list during construction of space fit-out;
- Finalize the Working drawings package and BOQ after receiving comments and suggestions from the LeAPS Program Core Team and stakeholders.
C.2 MILG Data Center
- Develop the TOR and procurement strategy with the Working drawings package.
- Architectural and design drawings and specifications, including all necessary floor plans, sections, elevations, , details.
- Mechanical, electrical, and plumbing (MEP) drawings and specifications, including low-voltage systems and load schedule.
- LAN, Data system, call center drawings and specifications. - Access control system.
- Power system drawings and specifications.
- Discuss with UNDP Procurement on the submitted TOR and procurement strategy.
- Bill of quantities (BOQ) for renovation works with price estimate/costing;
- BOQ for materials supply and installation with price estimate;
- Revise the design documentation and BOQ as needed until the price estimates fit in UN construction budget expectation;
- Assist in development of the work execution time schedule;
- Provide punch list during construction of firewall.
- Finalize the Working drawings package and BOQ after receiving comments and suggestions from the LeAPS Program Core Team and stakeholders.
Task D. Construction management and supervision.
- Change orders analysis.
- Assist the project engineer in delivering quality assurance and control while minimizing waste throughout the construction process.
- Assist the project engineer in the commissioning process and validating test results
- Validate works done as per approved milestones.
- Completed Space Fit-out Design of the Digital Centers
4. Institutional Arrangement
1. Overall direction and guidance shall be provided by the UNDP Team Leader for Institutions and Partnerships while day-to-day supervision shall be performed by the UNDP LeAPS Program Manager with oversight from the Programme Analyst. All outputs shall be submitted to for review and acceptance from the Chief of the Information System and Technology Management Division (ISTMD) and the Director of Operations Management Service of the Ministry of the Interior and Local Government (MILG) representing the LeAPS Program Technical Working Group.
2. The Junior Space Fit-out Designer Analyst is expected to provide his/her own laptop for the work requirement. S/he will be provided with desk space and access to office facilities and equipment. S/he will also be supported by UNDP staff for administrative and logistic requirements, as necessary.
Competencies
Core Competencies
Achieve Results:
LEVEL 1: Scale up solutions and simplifies processes, balances speed and accuracy in doing work
Think Innovatively:
LEVEL 1: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking
Learn Continuously:
LEVEL 1: Go outside comfort zone, learn from others and support their learning
Adapt with Agility:
LEVEL 1: Adapt processes/approaches to new situations, involve others in change process
Act with Determination:
LEVEL 1: Able to persevere and deal with multiple sources of pressure simultaneously
Engage and Partner:
LEVEL 1: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships
Enable Diversity and Inclusion:
LEVEL 1: Facilitate conversations to bridge differences, considers in decision making
Cross-Functional & Technical competencies
Business Management: Operations Management
Ability to effectively plan, organize and oversee the operation's business processes in order to convert its assets into the best results in the most efficient manner, Knowledge of relevant concepts and mechanisms
Business Management: Client Management
Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfill and understand the real customers’ needs.
Business Development: Knowledge Generation
Ability to research and turn information into usual knowledge, relevant for context, or responsive to a stated need
Required Skills and Experience
Min. Education requirements
Advanced university (Master’s degree or equivalent) in Fine Arts, Interior Design, with specialization in Auto-Cad, Information Technology / Computer Science / Computer Engineering / Electronics and Communications Engineering / Business Administration or related course or
First-level university degree (Bachelor´s degree) Fine Arts, Interior Design, with specialization in Auto-Cad, Information Technology / Computer Science / Computer Engineering / Electronics and Communications Engineering / Business Administration in combination with two (2) additional years of qualifying experience will be given due consideration in lieu of the advanced university degree.
Min. years of relevant work experience
Up to two (2) years (with Master’s degree) or minimum of 2 years (with Bachelor’s degree) of relevant professional experience in interior and exterior space fit-out, delivering, and managing of the design and deployment of offices especially digital centers and call centers including 3D rendering.
Experience in undertaking UNDP SESP (Social and Environmental Screening Procedure) projects or similar initiatives related to social and environmental assessment is desirable.
Required skills
Experience in providing space fit-out and design to promote branding and advocacy on technology and innovation related to digital governance, digital transformation, and digital solutions is desirable.
Required Language(s)
Proficiency in spoken and written English and Filipino is required
Knowledge in spoken and written skills in local dialect/s would be an asset
Desired skills in addition to the competencies
Relevant work experience with international non-government organizations, bilateral and multilateral donors, and government organizations is an asset.
Experience with the BARMM government or Mindanao is an advantage.
Disclaimer
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
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