Staff Assistant (G-5)

23360 | Office Of The Prosecutor 

A roster of suitable candidates may be established for this post as a result of this selection process for fixed-term appointments against both established posts and positions funded by general temporary assistance (GTA).

Organisational Context

The Human Resources Office of the Office of the Prosecutor (“OTP”) provides support and critical services to the Prosecutor and the wider OTP through the provision of advice, guidance and implementation on Human Resource policies, processes and strategy. With responsibility for all aspects of the Human Resource policy and practice within the OTP, the Office collaborates and coordinates closely with the senior management, as well as other internal and external stakeholders.. In particular, the Office works closely with the Registry`s Human Resources section on the day to day operations and activities developed by both the HRS Operations Unit and HRS Organisational Development Unit.

Serving as strategic advisor and partner to all OTP business functions, the OTP HR Office implements the full range of HR activities including inter alia: Recruitment and Selection, Staff Relations, Policy review and implementation, employee relations advice, employee contract lifecycle,, review and implementation of the annual training plan, management of non-staff personnel and the processing of staff requests. Participating on multiple internal boards and committees, the OTP HR Office represents the OTP position in inter-Organ discussions, negotiations and reviews pertaining to HR practices and policy implementation.

The Human Resources Office is committed to providing high-quality customer service and contributing towards a positive and thriving working environment by implementing best practices.

Duties & Responsibilities

• The Staff Assistant will work under the supervision of the HR Liaison and Coordination Officer, supporting   all HR related matters within the Office of the Prosecutor;

OTP Staffing

• Participate in OTP recruitment processes for General Service and junior Professional positions; prepare vacancy announcements, review applications, participate in interview panels as required and draft interview reports;
• Maintain overviews related to  OTP recruitment activities and liaise with OTP managers and HR Registry on related activities;

Reports and Correspondence

• Maintain the OTP post management database (SharePoint) and prepare HR related statistics/reports for OTP senior management (ExCom) and for reporting with the Human Resources Section (HRS) of the Registry;
• Draft HR related memorandum and correspondence on behalf of the Prosecutor and the HR Liaison and Coordination Officer;

HR Administration

• Liaise with the HRS/Registry on HR related requests such as special leave without pay, part-time work, etc.;
• Assist in the administration of the annual OTP Training Plan and follow-up on implementation;
• Prepare the annual OTP GTA plan for submission to OTP management and ensure timely notification of GTA extensions and non-renewals to OTP managers and the HRS/Registry;
• Monitor contractual status of Special Advisers to the Prosecutor and liaise as required for extension;

Essential Qualifications

Education:

• Diploma of secondary education.

Experience:

• Minimum of six years of experience either in the area of human resources or administration, preferably within an international environment. An advanced or first-level university degree, in combination with four(4) years of relevant experience, may be considered as a substitute for two years of working experience only to determine eligibility.

Knowledge, skills, and abilities:

• Knowledge of administrative and HR procedures is required;
• Knowledge of ICC Staff Rules, relevant Administrative Instructions and HR policies is highly desirable;
• Proficiency in Microsoft Office package, including Word, Excel and PowerPoint;
• Excellent drafting skills and ability to work independently with minimal supervision;
• Strong inter-personal and communications skills; Strong client orientation and a demonstrated ability to communicate effectively with staff at all levels;
• Tact, discretion and the ability to exercise sound judgement;
• Strong organisational and time management skills; flexibility and ability to multi task a wide range of duties and meet deadlines;
• Ability to work in a non-discriminatory manner, with respect for diversity;
• Professional and personal integrity.

Knowledge of languages

Proficiency in one of the working languages of the Court, English or French is required. Working knowledge of the other language is highly desirable. Knowledge of another official language of the Court (Arabic, Chinese, Russian, Spanish) would be considered as an additional asset.

ICC Leadership Competencies
Purpose
Collaboration
People
Results

ICC Core Competencies
Dedication to the mission and values
Professionalism
Teamwork
Learning and developing
Handling uncertain situations
Interaction
Realising objectives
Learn more about ICC leadership and core competencies.
General Information
In accordance with the Rome Statute, the ICC is committed to achieving geographical representation and gender equality within its staff as well as representation of the principal legal systems of the world (legal positions). Nationals from the list of non-represented and under-represented States are strongly encouraged to apply. In addition, applications from women are strongly encouraged for senior positions at the Professional (P) and Director (D) levels. Posts shall be filled preferably by a national of a State Party to the ICC Statute, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process, but nationals from non-state parties may also be considered, as appropriate.

- The selected candidate will be subject to a Personnel Security Clearance (PSC) process in accordance with the ICC policy. The PSC process will include but is not limited to, verification of the information provided in the personal history form and a criminal record check. All candidates should be in a positon to submit electronic copy of their passport and all diplomas listed on their profile when requested;
-  Applicants may check the status of vacancies on ICC E-Recruitment web-site; -  Personnel recruited at the General Service level are not entitled to all of the benefits granted to internationally-recruited staff;
-  The ICC reserves the right to not make any appointment to the vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description.