Partnerships Manager

Job Overview

The Partnerships Manager is a key position supporting the Poland Country Program. With the overall objective of achieving high-quality and compliant programming, the main goal of this position is to manage a partnership portfolio and support the Partnership Working Group to ensure effective sub-grants management and build strong, sustainable partnerships. The Partnerships Manager will coordinate the daily management of sub-awards under their management and invest in their sustainable growth and capacity for the Poland portfolio.

Key Responsibilities

Promote Effective Partnerships

·                     Promote and apply the IRC’s Partnership Excellence for Equality and Results System (PEERS).

·                    Contribute to building a strong understanding of PEERS throughout the Poland Country Program through the provision of information to relevant departments and organization of relevant capacity-building activities, to ensure that IRC’s partnership principles, skills, and approaches are applied by staff across programs and projects with partners.

·                    Facilitate systematic partner feedback on IRC’s management of the partnership relationship, including the documentation of, and response to partner feedback.

Partnership Management

·                    Help Country Program in the assessment of the CSO landscape and mapping and engaging appropriate and diverse partners (including QNGOs, LTGs, diaspora led organizations, INGOs, etc.).

·                    Lead the partnership vetting and due diligence processes with relevant departments.

·                    Ensure that the partners project proposals are compliant with IRC and donor standards.

·                    Lead the overall management of all partnerships in the designated portfolio and support the Partnership Working Group with facilitation and coordination of all partnership management processes to ensure well-planned, timely, coordinated, and coherent partnership management on the CP level.

·                    Support the CP in the facilitation of Partnership Project Opening, review and Closing Meetings.

·                    Coordinate partners' narrative and finance reporting processes, ensuring that relevant departments provide timely and appropriate feedback.

·                    Act as the IRC Poland focal point and main contact for partnerships, communicating information with the team and escalating questions or concerns as needed.

·                    Maintain complete and organized partnership files according to PEERS requirements for each partner and regularly update Partnership Project Tracker / Monitoring Schedule.

·                    In compliance with PEERS, process sub-award agreements and agreement modifications on IRC’s Opportunity Tracking Information System (OTIS) in a timely manner, ensuring that the relevant IRC units (in-country and at the HQ) provide their inputs and approvals.

·                    Support the Partnership Working Group to ensure that the Monitoring Visits to the partners are planned timely and effectively.

·                    Ensure that the partner support plans are implemented in line with the Partnership Agreements and monitor the engagement of the partners in the implementation of PA Special Conditions.

·                    In collaboration with the Partnership Working Group, ensuring that the close out of partnership projects are performed in alignment with PEERS and Partnership Agreements compliance requirements.

·                    Perform other relevant tasks within the Grants and Partnership Department, set by the Senior Grants and Partnerships Coordinator.