Adres- Assist in planning the lean team events including arranging the location, catering, lodging, communication, etc. with the attendees.
- Provide calendar, meeting, and conference management; proactively coordinate calendar, anticipate issues.
- Coordinate complex domestic and global travel arrangements; create travel trip itineraries; arrange for appropriate visas, transportation, lodging, and other needs while traveling; communicate with leader while traveling to ensure that they are fully informed of all issues arising; process and reconcile T&L expense accounts.
- Works closely and effectively with the leader(s) to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
- Ability to be flexible and work in a fast-paced environment and deal well with ambiguity.
- Maintain discrete and confidential handling and coordination of sensitive and/or legally privileged company and personal executive information.
- Prepare, track and coordinate mail and shipments for the organization. Able to effectively acquire and maintain inventory of office supplies and equipment within budget constraints.
- Able to identify the necessary credentials to ensure proper access to employees, both US and Foreign Nationals, as well as visitors, to protect GE Proprietary information and comply with government regulations. Knowledge of point of contacts and tools for all requests.
- Demonstrated ability to manage contacts using Outlook to conduct up-to-date database entry, track and manage highly classified correspondence, and facilitate relationships with key stakeholders. Helps keep organization charts, phone lists, and birthday lists up to date.
- Assist with special projects as assigned.
Minimum Qualifications/Requirements:
- Minimum of 3 years of administrative support experience supporting executives.
- Associate degree or High School Diploma / GED from an accredited school or institution
Desired Characteristics and Experience:
- Knowledge of general office management and current computer/office communications technologies; Advanced Skill Set in Microsoft Software: PowerPoint, Word, Excel, and Outlook.
- Able to manage conference & meeting room technologies.
- Self-Starter, proactive, able to work independently, able to maintain confidentiality and handle matters discreetly.
- Effective time management and organizational skills; able to balance multiple priorities.
- Able and flexible to support off hours for urgent issues like trip cancellations, etc.
- Able to effectively interact and communicate with senior level management, corporate contacts, and external customers.
- Excellent interpersonal, verbal, and written communications including strong grammatical skills. High attention to detail.
- Team player with strong interpersonal skills, capable of working within a globally diverse team across different time zones and businesses.
This role requires access to U.S. export-controlled information. If applicable, final offers will be contingent on ability to obtain authorization for access to U.S. export-controlled information from the U.S. Government.
#LI-Remote - This is a remote position
