Information Management Officer

Details

Mission and objectives

OCHA is part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA's mission is to coordinate the global emergency response to save lives and protect people in humanitarian crisis advocating for effective and principled humanitarian action by all and for all. OCHA core functions are: Coordination, Advocacy, humanitarian assistance, Policy, Humanitarian Financing, Information Management.

Context

The role of the OCHA Regional Office for Latin America and the Caribbean (ROLAC) is to support and assist the UN Resident Coordinators, the Governments, the UN Disaster Management Teams, and the Humanitarian Country Teams (where they exist), to improve the overall preparedness and response mechanisms to act either upon natural disasters or protracted crisis. In practical terms, the office works with partners on: - fostering existing cooperation to ensure effective preparedness as well as response to crisis, - strengthening disaster management capacities, - optimizing information gathering, analysis and production of documents, - liaising with donors and facilitating the use of funding mechanisms, - working on early warning activities and creating advocacy campaigns in benefit of affected communities and vulnerable groups, - promoting the implementation of IASC and OCHA guidance’s on preparedness and response.

Task description

Within the delegated authority and under the supervision of the Regional Information Management Officer or his/her designated mandated representative(s), the UN Volunteer Information Management Officer will: • Design, develop and manage databases, spreadsheets, and other data tools. • Consolidate operational information on a regular schedule to support analysis. • Support the evaluation and analysis of location specific datasets through meaningful statistical techniques. • Support assessment and needs analysis activities, including humanitarian needs overviews, secondary data reviews, preliminary scenario definitions and multi-cluster initial rapid assessments. • Manage platforms and tools that support data collection and analysis such as KoBo, Toolbox, and Humanitarian Data Exchange (HDX). • Produce and update high-quality map products and online services. • Manage content on relevant web platforms, undertake quality control for the platform and ensure content is current, comprehensive and follows relevant metadata standards. • Work with external counterparts on related web platforms, such as agency and cluster websites and ReliefWeb Response to facilitate cross-site search and interoperability. • Produce and update information products such as reports, charts, and infographics, by turning data into graphical products to convey messages and a storyline. • Support field colleges and the regional office in establishing and maintaining an Information Management network in accordance with IASC guidance to facilitate humanitarian information exchange and the promotion of data and information standards. • Support with Humanitarian Program Cycle (HPC) activities. • Train humanitarian partners and OCHA staff on the use and development of Information Management tools and platforms. • Provide internal support to the coordination staff. • Any other related tasks may be required or assigned by the supervisor. The UNV should be ready to be deployed as an OCHA staff on surge missions for durations of 2 weeks up to 2 months, elsewhere in the region and outside the region, as requested by the ROLAC Head of Office. Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities: • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications, and take active part in UNV activities (for instance in events that mark International Volunteer Day); • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; • Provide annual and end of assignment self-reports on UN Volunteer actions, results and opportunities. • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; • Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible. Results/expected outputs • As an active OCHA team member, efficient, timely, responsive, client-friendly and high-quality support rendered to OCHA and its beneficiaries in the accomplishment of her/his functions, including: o Manage information tools and services to produce information and analytical products to facilitate an understanding of the humanitarian situation in a regional context and specific country context as required. o Manage content on relevant web platforms including interactive dashboards that combine information from several different sources o Support field colleagues with Humanitarian Program Cycle (HPC) to ensure products o Training sessions to humanitarian partners and OCHA staff on information tools and standards • Age, Gender and Diversity (AGD) perspective are systematically applied, integrated and documented in all activities throughout the assignment • A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed